Office Administrator/Receptionist (Horsham)

Our client is a forward-looking construction company based in the Horsham area West Sussex, with offices in the South East of England, who carry out projects throughout the South East and are planning to expand their operations.

We are looking for an experienced and driven, Administrator / Receptionist to join their team on a permanent, full-time basis. Reporting to HR Manager and Area Manager/s.

Main Duties

• Reception and switchboard management; meeting room diary management and set up

• Meeting and greeting clients/visitors

• Dealing with incoming post and deliveries, and taking outgoing post to the post office when necessary

• Filing, photocopying, and record keeping

• Taking minutes of meetings, and typing of minutes and other correspondence

• Stocktaking and replenishing office stationery and supplies (including food and refreshments)

• Data entry

• Collating and distributing health and safety plans for new jobs

• Logging accident reports

• Updating the site inspection tracker and monthly aftercare report

• Providing the training centre with occasional administration support (delegate registration, ordering lunch and refreshments, setting up the training room, assistance with paperwork)

• General office maintenance management

• Adding new jobs to the electronic data management system, ensuring relevant documents can be tracked readily and with ease

• Maintaining accurate records and distributing documentation and drawings accordingly

• Collating and issuing of operation and maintenance manuals and homeowner packs

• Providing accurate and timely information regarding the status of drawings, manuals, method statements, risk assessments, etc.

Qualifications, Skills and Experience

• 5 GCSE’s (min Grade 4), or equivalent however we would consider experience above qualifications

• Experience in a similar role is essential

• Driving licence and access to transport is essential

• Excellent communication and interpersonal skills

• Smart and presentable

• Articulate, well-spoken, personable, and able to communicate at all levels

• Excellent literacy and computer skills

• Strong organisational, multi-tasking and problem-solving skills

• Self-motivated with the ability to work alone or within a team

• Good attention to detail with the ability to think outside the box

• A positive and proactive ‘can do’ attitude with the desire to get involved and make a difference

• Flexible approach to work

• Personal commitment to equality and diversity

Benefits:

• 20 days holiday plus Bank Holidays, part of this allowance will be taken during Industry shutdown (Christmas to New Year)

• Additional holiday accrued at 1 day for every two full calendar years’ service, to a maximum of 5 extra days

• Workplace Pension Scheme

• Health Cash Plan Applicable after 1yrs. service

• Private Medical Insurance Applicable after 2 yrs. service

We will try to respond to reply to all applications. If, however you have not heard from us within 7 days you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements advertised by CDH Recruitment Limited