We are looking for a Part Time Receptionist/Administrator to work in our office in Hastings.
Flexible working hours
Working 5 days a week, Mondays to Fridays, 9.30am to 2.30pm, flexible on start and finish times.
Greet and welcome visitors into the Office, ensuring they sign the Health & Safety Regulations form and informing the relevant member of staff of their arrival.
Must have a friendly interaction and communication with customers/clients and co-workers
Able to deal with difficult clients and customers, via face to face and telephone
Keep a record of visitors signing in and out of the building.
Maintain important employee and office records
Taking and directing calls via a multi-line inbound telephone switchboard
Use a computer efficiently and effectively, especially in Microsoft Excel and Word
Strong organizational abilities
Data entry skills
Scheduling appointments and meeting times and keep Office diary up to date
Sorting incoming and outgoing Company correspondences via network/emails
Carry out stock takes on stationery and kitchen supplies for Company. Maintain/report on adequate stock levels
Process and deliver internal and external mail daily. Check that costs are charged to the appropriate post. Ensure that franking machine is charged and maintained. Record Postage data and post mail daily.
Carry out all filling, shredding and scanning to the Company’s GPDR policies
Make sure all recruitment information is up to date and paperwork for new applicants
Draft, format, and print relevant documents
Draft, and format and print relevant Excel and Word documents and ensure all Company existing Office documents are up to date
Keep reception area clean and tidy and projects a business-like image.
Ensure that the front and rear entrances of the building are clean.
Check cleanliness of the interior, making a record of any poor levels of cleanliness or any maintenance issues and take necessary steps/action to remedy
Assist fellow co-workers when called upon with administration duties
Carry out all reception administration duties
EDUCATION AND EXPERIENCE
Good level of education
Computer literate in Microsoft Word, PDF and advance in Microsoft Excel
Excellent receptionist/administration skills
Must be able to work on own initiative
Previous experience working in a busy work environment
Excellent communication skills
We will try to respond to reply to all applications. If, however you have not heard from us within 7 days you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements advertised by CDH Recruitment Limited.