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  • Danielle Grant

Payroll and Pension Co-ordinator (Hastings)

Our client is now looking to hire a temporary payroll and pensions co-ordinator to join their team. This would be for a minimum of 22.5 hours and a maximum of 30 hours per week.


Main Duties

  • Manage the pension and payroll end to end processes, run in house currently on Sage Payroll software, ensuring an effective service is delivered, whilst maintaining confidentiality.

  • You will liaise with the HR department to process starters and leavers and ensure all employee information is current and accurate, whilst also being the contact point for all employee payroll enquiries.

  • You will also work collaboratively with other members of the Finance department to provide assistance as appropriate.

  • To manage the payroll and pension procedures, implementing any changes as appropriate and contributing to Hospice policies as required.

  • To act as the main point of contact for all payroll and pension enquiries.

  • To plan and share the annual payroll arrangements schedule with appropriate staff.

  • To ensure that monthly timesheets are reconciled to staff contracted hours including enhanced payments for unsocial hours worked, and that the payroll spreadsheets are prepared in an accurate and timely manner and passed to the Accounts and Payroll Manager (or nominated manager) for checking and authorisation.

  • To ensure that all payroll information is accurately input onto Sage Payroll, ready for authorisation and payment adhering to strict monthly deadlines.

  • To ensure staff are informed of payments made to them mainly via emailed payslips and to deal with any subsequent payroll queries in a timely and professional manner.

  • To process and reconcile month and year end returns in line with financial timescales and legal requirements as well as month and year end RTI returns to HMRC, in accordance with statutory deadlines.

  • To set up – and be accountable for the accuracy of – new financial year procedures.

  • In conjunction with the Director of Finance and Facilities, to contribute to the setting up of annual workforce budgets.

  • To have regular meetings and on-going discussions with the HR department to ensure the effective flow of accurate employee information relating to pay and pensions.

  • To maintain a record of periods of employee absences on Sage Payroll, relating to the calculation of statutory benefits such as SSP, SMP, and SPP etc.

  • To liaise with external organisations to ensure the smooth operation of both the pension scheme, including input to the online system, and the Auto Enrolment pension provider, providing information to employees as appropriate.

  • To have full responsibility for ensuring that all statutory obligations pertaining to payroll and pensions are maintained and where appropriate to provide input into interpreting and implementing statutory changes that affect the company.

  • To use initiative to resolve issues and problems whilst operating within internal financial controls and external audit requirements.

  • To analyse payroll costs and statistics on Microsoft Excel spread sheets on a monthly basis (and reconcile to Sage Accounting records) to provide information required by the Director of Finance and Facilities, Leadership Team, external Auditors, National Statistics and other external bodies as appropriate.

  • To understand and implement the statutory requirements regarding payments to Bank staff.

  • To have full responsibility for the operation of Auto Enrolment adhering to legislation and keeping the licences up to date.

  • To work in conjunction with the HR and Education Department, to ensure compliance with The Apprenticeship Levy regulations as appropriate.

  • To carry out duties with full regard to the Company’s Equality and Diversity Policy.

  • To act as a responsible individual in relation to Health and Safety and be aware of the responsibilities of all employees to maintain a safe and healthy environment for patients, visitors, staff and volunteers.

  • To ensure that all duties are carried out to the highest standard, and in accordance with current quality initiatives within the work area.

  • To carry out any other duties, within an appropriate level of responsibility, as required.

  • To undertake flexible hours as and when the need arises to maintain safe patient practice.

  • To ensure confidentiality at all times.

  • To support and participate in the fundraising activities wherever possible.

  • To ensure that the disclosure and use of confidential staff information is both lawful and ethical, and to recognise your own responsibility for compliance with relevant legislation.


We will try to respond to reply to all applications. If, however you have not heard from us within 7 days you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements advertised by CDH Recruitment Limited

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