Senior Management Assistant (St Leonards on Sea)
Our client who operate a reputable company in St Leonards have an exciting vacancy available for a Senior Management Assistant who will play a key role in the business overall, reporting to the Operations Manager as well as liaising with other Team Leaders or Managers within the company about the delivery
The ideal candidate must have experience in the conveyancing of property.
Cover Office Manager in their absence.
Assist other departments as required by Management Team.
Reporting – assist with the compilation and provision of reports including written (Microsoft Word), data/tabular (Microsoft Excel) and Presentation (PowerPoint).
Keep up to date records of staff 121’s.
Letter writing – draft and send letters to third parties on instruction from managers.
Meetings/Appointments – liaise with attendees to arrange meetings; ensure room calendars are up to date; arrange venues, book meeting rooms both internally and externally; book hotel rooms for attendees when required and provide refreshments for attendees in St Leonard’s office.
Carry out recruitment
Keep sensitive information safe and secure and shred the documentation when completed. Provide support for HR procedures.
Develop policies and procedures in line with business need.
Support recruitment by writing job descriptions where necessary
Maintain staff lists and administer contact details for the Disaster Recovery Plan
Coordinate and manage Work Experience students and College Apprenticeships.
Administer the DBS and Credit checks for all new starters and existing employees.
Social functions – liaise with third party suppliers and venues to arrange functions. Ensure Invoices are paid in a timely fashion. Advise staff of the specific details and collect responses for attendance
General assistance with HR duties and responsibilities.
Qualification’s Skills and Experience Required
GCSE or equivalent in Maths and English (C or Above)
Previous experience in an office environment is essential (minimum of 3 years) and relevant experience is desirable.
Good literacy and knowledge and experience of Microsoft Office, especially Word, Excel and Outlook is essential.
Excellent communication skills, well-spoken and personable; able to get on with diverse personalities.
Excellent time management, organisational, planning, problem-solving and multi-tasking skills.
Friendly and approachable.
Reliable and consistent.
Helpful and positive attitude.
Flexible approach to working practices and demands.
Responsible, professional and trustworthy.
Confident, resourceful and practical.
Self-motivated with the ability to work alone or within a team. • Personal commitment to equality and diversity.
20 days holiday plus bank holidays
Company pension after 3 months service
Additional holiday accrued after every year of service up to a maximum of 5 extra days
This role is part time, 3 days a week.
We will try to respond to reply to all applications. If, however you have not heard from us within 7 days you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements advertised by CDH Recruitment Limited